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Flex4: Currencies

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Overview

You can set up multiple currencies in your Flex system and set up inventory and service pricing for each currency. Flex Support should have set up your system to use the common currency in your area.

Adding a Currency

  1. On the System Settings menu, click Currencies.
  2. Click New Currency in the Workbench Menu.
  3. Enter the new currency information.
    • Name: The name of the currency (US Dollar, Euro, etc.).
    • ISO Code: International Organization for Standardization currency code (USD, EUR, etc.).
    • Locale: Locale settings will affect the appearance of your currency, like whether it uses a comma or decimal point to split dollars and cents.
    • Issuing Authority: Optional
    • Exchange Rate: Optional. You will likely have to change this field as often as exchange rates change, which could be daily.
  4. Click CREATE.

Any screen where you can input pricing will have a tab with the new currency where you can input separate pricing information for that currency.

currencies-on-pricing-tab.png

Editing a Currency

  1. On the System Settings menu, click Currencies.
  2. Double-click on the currency that you want to edit.
  3. Edit the currency information.
    • Name: The name of the currency (US Dollar, Euro, etc.).
    • ISO Code: International Organization for Standardization currency code (USD, EUR, etc.).
    • Locale: Locale settings will affect the appearance of your currency, like whether it uses a comma or decimal point to split dollars and cents.
    • Issuing Authority: Optional
    • Exchange Rate: Optional. You will likely have to change this field as often as exchange rates change, which could be daily.
  4. Click UPDATE.

Setting a Default Currency for a Location

You can set a default currency for a business location. With a default currency set, any time you create a new financial element (Quote, Invoice, PO, etc.), the default currency for the location will be used.

How to choose a default currency for a business location:

  1. On the System Settings menu, click Business Locations.
  2. Double-click on the business location that you want to edit.
  3. Click Edit Business Location in the Workbench Menu.
  4. Choose which currency to be the default in the Currency field.
  5. Click UPDATE.

default-currency-BL.png

Setting a Default Currency for a Contact

You can set a default currency for a contact. With a default currency set, any time you create a new financial element (Quote, Invoice, PO, etc.), the default currency for that contact will be used. The default currency for a location will be overridden by the default currency for a contact.

How to choose a default currency for a contact:

  1. Open the contact that you want to set a default currency for.
  2. Click the Terms/Skills tab.
  3. In the Trading Terms section, choose a default currency from the dropdown menu.

default-currency-contact.png

Any contact who has the relationship of Employee to a company contact entry will inherit the trading terms of their company.

Deleting a Currency

  1. On the System Settings menu, click Currencies.
  2. Double-click on the currency that you want to delete.
  3. Click Delete Currency in the Workbench Menu.

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