Flex4: Standard Discounts

• Overview
• Adding a Standard Discount
• Editing a Standard Discount
• Setting a Resource Type to Be Discountable
• Setting an Inventory Item to Be Non-Discountable
• Setting a Maximum Discount for an Inventory Item
• Setting a Discount on an Element
• Setting a Default Discount for a Contact
• Deleting a Standard Discount

Overview

You can set up multiple standard discounts in your Flex system, then use those discounts on financial elements like Quotes and Invoices. Standard discounts are set up with separate values for each pricing model and resource type, so you can have discounts apply only when certain criteria is met.

Adding a Standard Discount

1. On the System Settings menu, click Standard Discounts.
2. Click New Standard Discount in the Workbench Menu.
3. Enter the new standard discount information.
   • Discount Name: The name of the discount, like 25%, 50%, etc.
   • Promo Code: Optional
   • Effective Date: Optional date for when the discount should become effective. This can be left blank if there are no date restrictions.
   • Expiration Date: Optional date for when the discount expires. This can be left blank if there are no date restrictions.
   • Description: Optional description of the discount.
   • Eligible Locations: Check the box next to any business locations for which you want to use this discount.
4. Click CREATE.

With the standard discount page open, you can now set the discount values for each resource type and pricing model. Any resource type that is set to Discountable = Yes will show on this page, but the discount won't apply toward that resource type until you enter a value on this page.

Notice that you can enter a value for each pricing model in your system as well. For example, if you want the Day Rate to eligible for this discount, then you'll enter the discount percentage in the Price Discount (%) field. You will repeat this for the Day Rate pricing model for each resource type that you want to be eligible for the discount as well. In the above example, the Price Discount (%) field has 50% entered for the Day Rate in the Rental resource type, but not for the Retail resource type.

After entering values in any applicable Price Discount (%) field, click UPDATE.

Following the above example, if we choose this standard discount on a financial element (Quote, Invoice, etc.), any line item that is a Rental resource type using the Day Rate will have a 50% discount applied to it. But any line item that is a Retail resource type will not have the discount applied.

Editing a Standard Discount

1. On the System Settings menu, click Standard Discounts.
2. Double-click the standard discount that you want to edit.
3. Edit the new standard discount information.
   • Discount Name: The name of the discount, like 25%, 50%, etc.
   • Promo Code: Optional
   • Effective Date: Optional date for when the discount should become effective. This can be left blank if there are no date restrictions.
   • Expiration Date: Optional date for when the discount expires. This can be left blank if there are no date restrictions.
   • Description: Optional description of the discount.
   • Eligible Locations: Check the box next to any business locations for which you want to use this discount.
4. Click CREATE.

For information about setting the percentage values for each resource type and pricing model, see the example in the section above.

Setting a Resource Type to Be Discountable

1. On the System Settings menu, click Resource Types.
2. Double-click the resource type that you want to set as discountable.
3. Find the Discount Enabled option and choose Yes.
4. Click SAVE.

When a resource type is set to be discountable, then it will appear as a column when you create / edit a standard discount. You can then input values for the resource type as described in the section Adding a Standard Discount.

Setting an Inventory Item to Be Non-Discountable

1. Open the inventory item for which you want to toggle discountability.
2. Click the Pricing tab.
3. Find the Discountable option and choose Yes or No. (Changes are automatically saved.)

Setting a Maximum Discount for an Inventory Item

1. Open the inventory item for which you want to toggle discountability.
2. Click the Pricing tab.
3. Find the Maximum Discount(%) option and enter a percentage value. (Changes are automatically saved.)

Setting a Discount on an Element

1. Open the element for which you want to set a discount (typically a financial element like a Quote).
2. Find the Discount option in the header block.
3. Click the blank space right below the Discount title to launch the selection menu.
4. Choose an available discount from the menu.

After choosing a discount for the element, Flex will automatically calculate a new total based on the discount that was chosen. 

Any inventory item that is eligible for a discount (based on resource type and individual item settings as described in the previous sections) will have the discount applied. You can see the discount in the Price Ext. column.

Setting a Default Discount for a Contact

1. Open the contact for which you want to set a default discount.
2. Click the Terms / Skills tab.
3. In the Trading Terms section, choose an option from the Standard Discount menu. (All changes are automatically saved.)

Now, whenever you use the contact on a Quote (or other financial element), the standard discount will automatically apply.

Deleting a Standard Discount

1. On the System Settings menu, click Standard Discounts.
2. Double-click the standard discount that you want to delete.
3. Click Delete Standard Discount in the Workbench Menu.